What are the different methods of tracking attendance?
Table of Contents
How to track employee attendance?
The method employed in businesses to monitor employee attendance, regularity, and absence is called attendance tracking. Also, it keeps track of the employees’ working and activity hours. Businesses rely on a variety of devices, programs, and applications to keep exact and accurate records of their employees.
Managers, employees, employers, executives, and accountants, as well as teachers, pupils, and their parents, can all benefit from attendance tracking data.
The importance of tracking attendance is mostly due to two factors:
It decreases absenteeism because people try to minimize their reasoned absences when they are conscious that their attendance is being monitored.
When you track attendance, you can identify the days you worked because it gives you information about your productivity.
How to keep track of employee attendance?
While traditional methods of recording attendance are still in use, attendance-tracking techniques have advanced along with technology. Keeping track of employee attendance using Excel spreadsheets and biometric technologies, software, and facial recognition are some of the utilized techniques.
What are the different methods of tracking employee attendance?
Recording Manually
It has been applied for many years and is a simple and hassle-free method of keeping track of the employees’ attendance. However, considering its limitations, this system of tracking employee attendance needs to be improved. The possibility of modifications exists with this technique.
Creating spreadsheets in Excel
Manual records are less efficient than Excel spreadsheets. However, because extra security is required, there is a significant chance that the data will be changed or copied. Moreover, creating and maintaining spreadsheets is still a time-consuming procedure. For large businesses, keeping attendance spreadsheets up to date can be extremely challenging. Check Attendance Tracker Template here.
Biometrics
Nowadays, practically every company chooses biometrics as their software for tracking attendance, making this technology widely used. Organizations achieve this through facial ID, fingerprint ID, or employee identity cards. They work well for tracking employee attendance. However, they might fail or break down.
Digital method
Since digital systems are regarded as secure and challenging to attack, they are frequently used in many companies.
Fingerprint
It is an attendance system that, as the name suggests, uses an employee’s fingerprint to clock in and out. This system’s strength is that it is difficult to alter. However, if your fingers are dirty or moist, this system might not be able to recognize your fingerprint.
Face identification
Face recognition is one of the technology-based methods employed by most industries. It looks at the eyes and faces of people. You have been successfully timed in and out if your face matches the data stored in the system.
PIN system
Every employee will have a unique password. It could take the form of letters or numerals. You only need to enter your password into the system to get your presence recorded. Although it appears straightforward, it is adaptable.
Internet-based system
To log your presence, each employee needs to have access to the website. When the business employs this kind of attendance system, employees just browse the website, input their unique username and password, and clock in.
A web-based attendance system’s disadvantage is that it needs a steady internet connection to record your attendance.
Magnetized cards
To use the machine, employees simply need to swipe their cards. Your attendance information will thereafter be saved in the system automatically.
How to identify the best way of tracking attendance
Which attendance system is best for your business? you might be thinking. Here are a few things to think about before choosing to employ a specific attendance system that can help you.
Data security– Sensitive information about an organization may include employee attendance. Generally, this data has been paired with individual IDs and wages for employees. Therefore, it is crucial to pick an attendance system that is guaranteed to be secure and difficult for anyone to access.
Efficiency and accessibility– A mechanism for tracking attendance is not always well known. As a result, you must choose a system that is easy to use. It is accessible, for instance, via mobile devices.
Data reliability– An accurate system is essential to prevent errors in compensation for workers because employee attendance and payment are related.
Simple to use– Work productivity will be impacted by an intuitive system.
is economical for you– Make sure the system you select is affordable. It is not advised for a business to spend enormous amounts of money on the system alone.
Best Way to Track Employee Attendance – Lystloc
Lystloc is an employee monitoring software to track your employees’ attendance effectively. It has a wide range of attendance features such as real-time location-based attendance, task management, meeting notes, live reporting, and more. Lystloc uses GEO fencing and a GPS feature to monitor employees’ location-based attendance. Also, it has Lystface– a face recognition app, and Lystproof- an employment verification platform as its successful product to benefit the attendance system. Industries of all sizes can employ Lystloc for monitoring the employee’s attendance and maximizing team productivity. Give out a try for Lystloc and enrich your business culture with more profit. Visit www.lystloc.com for detailed information.
Lystloc – Unique features
Track Employee Attendance
Managing attendance might be challenging when a lot of people are working in the field. Our field employee tracking tool makes it simple for managers, employees, and supervisors to keep track of each employee’s attendance.
Accurate Employee Performance Monitoring
- Monitor the efficiency of the employees who are currently working.
- Maintain a safe distance from the threat.
- Find and communicate confidential knowledge and insights.
- Organize and schedule the tasks and work commitments.
Track Location of Field Employees
Our software monitors the exact location of an employee on the field. It performs the role of an employee GPS tracking tool that can help confirm where employees reside at all times. Also, this enhances the verification of a completed job.
Accurate facial attendance system
A real-time, location-based, touchless attendance system is the Lystface Facial Recognition Attendance App. The facial recognition attendance tool eradicates expenses while enhancing employee attendance tracking.
Live reporting
With Lystloc, you can stay updated on your employees’ whereabouts in real time. Information like battery life, GPS location, internet usage history, and idle time on the job are all accessible to you.
Meeting notes
With our feature, the customer may enhance their reporting system as well as provide employee meetings and task announcements accordingly.
Task management
With Lystloc’s task management, you have complete control over how jobs are delegated to your team members in real-time. One special aspect is the capacity to configure geo-fence boundaries because then employees can finish assignments at the designated location.
Regular Sales Reporting
The Field employee tracking software from Lystloc analyses and sends insight on daily sales, including knowledge on deliveries and services delivered by each employee in real time. The best feature of our application allows employees to enter their daily output and the status of their goals accomplished.
Bottomline
Here are several manual and digital attendance system examples. In particular, when the business needs to manage employee attendance, these improvements will surely make everything simpler. So, has this kind of system been put into effect at your company? Employ one best method that suits your business to enlighten your organizational growth.
