7 Best Employee Absence Tracking Software

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Published Date: July 16, 2023

7 Best Employee Absence Tracking Software

7 Best Employee Absence Tracking Software

Monitoring employee absences may be an uphill battle for a business leader or manager. It might be difficult to maintain tabs on everything manually since there are several absence categories, leave regulations, rights, and accounting responsibilities. That’s where employee absence tracking software comes in.

The energy and time needed to handle staff absences traditionally have been decreased due to the automation offered by absence tracking software. Allows managers to concentrate on other important business tasks by automating standard procedures, including requests for leave, approvals of submitted leave requests, permission requests, and documentation.

Managers can use the software’s instantaneous information on employee absences to plan effectively for staffing, time management, and allocating resources. In order to ensure that time off accounts and accruals are appropriately recorded in salary estimations, absence tracker software connects with payroll platforms.

How Does Absence Tracking Software help In Employee Attendance Management?

Whether the absence is purposeful, unplanned, or prolonged, it comes with expenses, risks involved, and reduced productivity. Managers must be able to identify patterns in order to manage expenditures and the effects of employee absence. Businesses have to regulate their rules in order to reduce the possibility of non-compliance. In order to increase workforce efficiency, they must also identify employees who have attendance problems. The most effective way to manage employee absence, which has a significant influence on the company, is using modern absence management software

Businesses can organize, handle, and monitor staff absences, such as sick days and vacation time, with the use of absent tracker software. They utilize employee absence tracking software to handle claims and approvals, identify absences, and characterize absences.

It helps to spot absenteeism tendencies so that companies can get in touch with the concerned staff and, if necessary, the HR department in order to cut down on absences. In order to recognize and honor employees with outstanding attendance tracks, managers could additionally generate periodic reports on attendance and absence. 

Top 7 Best Employee Absence Tracker Software For Attendance

Ultra HR

Simple to operate employee absence tracking software that’s beneficial to the entire organization. It is essential to precisely track the staff’s absences in order to keep employee security and make changes to the workplace.

The Ultra HR absent tracker software can be accessed from any device and from any location, making sure that the team can rapidly record their absences at the press of a button. This efficient solution delivers essential attendance information to managers, allowing them to make shifts. With smart insights, businesses might have a deeper understanding of employee absences. The team can notify management of their absence with just a few touches on their mobile device. 

Key Features

  • Automated Leave Calculation
  • HR Task Management
  • Holiday Management 
  • Leave Planner
  • Automated Alerts & Notifications


Calamari is an easy-to-use and cost-effective employee absence-tracking software for current businesses. Managers can install the absence tracking tool wherever the staff connects most frequently due to its interfaces for Slack, MS Teams, Asana, and an array of different applications. Calamari provides an attendance monitoring feature in addition to absence management, which makes it simple for employees to log in and out and keep tabs on their hours of work. By streamlining the whole absence tracking system and monitoring remote employment, this easy and incredibly user-friendly employee management technology contributes to time savings that are significant. Calamari is highly adaptable and customizable.

Key Features

  • Absence Calendars
  • All Kinds Of Absence Management
  • Leave Approvals
  • Document Attachment
  • Leave History Management


ActiPLANS provides employee absence-tracking software that is simple to use and efficient. It enables a limitless amount of different customizable leave types that may be set up to influence the remaining PTO or sick days.

Managers will have the ability to evaluate their staff’s absence history, forthcoming absences, or alterations to employees’ leave balances with the use of actiPLANS reporting. ActiTIME, a tool for keeping track of work time, has been seamlessly integrated with actiPLANS. Employees can apply for time off without being at their desks by using native smartphone software for iOS and Android. They can also notify managers if they will be arriving late or departing early.

Key Features

  • Automatic PTO Accrual
  • Real-time Absence Reports
  • Leave Scheduling
  • Leave Requests & Approvals
  • Custom Leave Types

My HR Toolkit

Managers can obtain complete details on employees’ sick days, time off, and other sorts of absences in My HR Toolkit. They can analyze patterns and schedule upcoming tasks with the help of reports and charts. Understanding the structure of sick leave, the most unpredictable sort of absence, is made easier by automatically calculating the Bradford factor.

Additionally, vacation allowances for fresh hires, full-time employees, and part-time staff are automatically determined by this absent tracker software. It offers a method for quickly approving requests for leave. As its name implies, this platform is useful for managers of teams, task managers, and HR managers as well.

Key Features

  • Automatic Sick Pay Calculator
  • Document Uploader
  • Multiple Reports & Charts
  • Bradford Factor Calculations
  • Automatic PTO Accrual


An affordable employee absence tracker software called PlanMyLeave stood out since it offers fundamental capabilities for managing employees, including initial integration, work histories, managing documents, employee appreciation, and more. It makes it simple for managers to view and authorize leaves and offers good automation tools. By managing part of the HR requirements, money is saved. Additionally, it offers built-in connections for accounting and payroll software. Small, medium-sized organizations can readily progress to big companies with this absence management solution.

Key Features

  • Leave Requests/Approvals
  • Timesheet Management
  • Requests/Approvals For Overtime
  • Multi-Language Support
  • Team Leave Calendars


With struggling businesses in consideration, GreytHR is an easy-to-use web-based employee absence-tracking software. Each essential aspect of absence management, such as leave accounting, leave granting, and time closing, is automated. The online absence management system accelerates year-end absence processing by managing leave errors, carry-overs, and encashments for all workers in compliance with the absence policy.

Businesses may easily record and keep up-to-date records of employee schedules and attendance with GreytHR. It provides quick access via a smartphone app or web employee self-service platform. The tool offers user-friendly interfaces for creating leave policy settings, checking attendance data, and smoothly connecting with payment apps. 

Key Features

  • Attendance management
  • Payroll Management
  • Activity Tracking
  • Document Workflow
  • Insight Dashboard


The aesthetically appealing wallchart presentation which makes it simple to track every employee’s absences simultaneously is an advantage of Timetastic’s employee absence tracking software. In addition to the weekly summary that Timetastic offers, this month-by-month chart helps in providing managers with a picture of what to anticipate and concentrate on for the coming week.

Each employee will be offered a personal calendar, details of their requests for leave, remaining days, permitted days, and other information. In other words, employees can obtain an accurate review of the complete timetable and improve the workplace for everyone. 

Key Features

  • Overtime Tracking
  • Approval Control Workflow
  • Custom Leave Types
  • Absence Summary Reports
  • Calendar Views

Wrapping Up

Collecting employee absence data is critical not just for performance-related reasons, but additionally for predicting revenues, notably in terms of pay and summary. Employee absences and time offs are also required by managers to accurately assess productivity as well as comprehend their working behavior. The data offered by absent tracking software is critical for monitoring and increasing employees’ engagement with their work. 

In order for HR managers to ensure that employee data regarding absences and leaves are up to date and correct, a dependable absence tracker software is essential. They have the ability to accomplish and finish more things as a result of functioning more effectively. This also implies that HR chores won’t take as long as they did when the traditional method was in operation.

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