We’re not sure how you spend your time, yelling at your field reps “Where are you now?”, or how many different tools you’ve used to be productive, quicker, and smarter.
But we’ll tell you the vision that turns field workforce management challenges into opportunities – what and how actual leaders do.
A location intelligence app, also rich with built-in CRM – real-time tracking, up-to-date data – but also doesn’t have outdated, duplicate, or unvaried entries.
Stuff of dreams for many businesses, right?
Actually, wrong. You’ll have it in reality to radically improve your field operation and sales numbers by removing the 7 biggest field workforce management headaches, freeing up everyone to focus on what matters most.
So, scroll down, and see how you can resolve all challenges with a purpose-driven location tracking application.
Problem 1: Lack of on-field transparency and visibility hinders field management
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Initially, transparent field operation first might not sound like the flashiest route to success – but it’s the one that makes everything else possible.
Imagine a common food delivery business name and place yourself there. Think like you are managing a team of food delivery reps that you can’t see – tasks in motion, deliverable to clients, receivable payment – just nothing.
You receive dipped customers’ trust, vague on-site meeting info, missing payment details – or burn time fixing them after the fact. Honestly, if field visibility is low, these numbers will add up more.
The solution:
A real-time field employee tracking application, Lystloc, gives you a window into your field operations. By combining live GPS tracking, geo-tagged check-ins/outs, and location-verified task updates, managers no longer have to rely on post-activity reports or scattered spreadsheets.
Instead, they get instant clarity on who’s active, where they are, and what’s being done – removing any ambiguity and reinforcing accountability.
And since all activity data flows into one centralized dashboard of its built-in LystCRM, decision-making becomes faster, sharper, and grounded in real-world action.
Problem 2: Missing real-time communication kills speed & opportunity
McKinsey’s report says, a well connected team can increase productivity by 20%-25%.
But what if you can’t fix what you don’t know. While real-time coordination is key to engaging your field reps, and in fact, your prospects – missed communication can make them both silent and stay in the dark.
Think of field managers using a bunch of tools to make calls, sometimes huddle, or just email – communicating with their field reps. What if they (Both field employees and managers) enforce a certain standard on their personal devices and don’t comply with each other’s choices?
It’ll create a void and operational delay.
The solution:
Real-time field employee tracking applications fill this gap to improve real-time collaboration.
Say Lystloc closes that gap with real-time in-app communication and instant activity logging. As soon as a task is started, paused, or completed, it’s reflected on the dashboard, and managers get notified.
In case of emergencies or priority shifts and delayed response to the daily schedule, field reps receive reminders to act quickly. Moreover, field reps and managers can take support of phone calls, emails, and live chats as their communication preferences from the same application.
Without hovering or denying choices on tools, they both have situational awareness at the same time.
Problem 3: Poor scheduling and dispatch create workflow friction
Picture this: Two reps accidentally visit the same client, while another misses a high-value meeting due to last-minute chaos. No one wins – the finest example of double booking.
The worst?
- Overlapping: Your reps get scheduled for two different events at the same time.
- Unavailable time slot: Your reps get booked when the respective client is already engaged in another meeting.
Result? The field momentum gets broken altogether.
The solution:
Let Lystloc play its role to break these kinds of field workforce management challenges. From mapping lead-and location based tasks to setting priorities, scheduling to updating, and managing leads to the whole customer base – run it quickly, efficiently, and accurately in the background with dynamic modules.
And, with Lystloc’s dynamic geo-fence radius, for instance, automatically fix the virtual perimeter around a specific location – enrich transparency in reps’ movements and time sensitivity of tasks.
Which are otherwise hours of manual entry and self-optimization – do it now with less friction and set an example for a whole lot less frustration for your reps.
Problem 4: False check-ins/outs damage trust
You’ve seen it before – reps claiming visits that never happened, or logging check-ins from miles away. Whether intentional or accidental, these inaccuracies break the very foundation of field accountability. And once the trust is gone, micromanagement creeps in.
It’s a malefic cycle. Isn’t it?
The solution:
Lystloc prevents this from the ground up with biometric authentication, geo-fencing, timestamped and OTP verified check-ins/outs, meeting notes, and triggered fake location notifications.
Reps can only mark attendance or complete a task when they’re physically present – and being verified from the customers’ location. Also, geo-fence breaches no longer go unnoticed.
You’re no longer chasing logs or validating reports – the system does it for you. If a field rep enters into a dynamic geo-fence radius, for example, their entry gets verified and stored for future audits or reviews.
Building trust beyond the office desk is now curved beyond assumption.
Problem 5: Inefficient route planning becomes risky
Prioritizing service calls is what your field reps act upon. But when a poorly planned route costs more than just time, every wrong turn means missing deadlines. Your reps are expecting a smooth go and efficient selling – but they hit a road with no clue what’s next.
Maybe this inefficiency in the long run causes frustrated customers, bouncing hot leads too fast, and adding up customer churn.
The solution:
Managers aren’t juggling anymore while managing multiple service calls. The best geo-fence based location tracking app comes with dynamic route planning and optimization.
Reps receive pre-planned, efficient routes on their mobile device, tailored to their daily schedules and live conditions. If a client cancels or a priority shifts, the route can be adapted instantly.
You reduce travel time, increase the number of visits per day, and avoid unnecessary costs – all while keeping your customers happy. Field travel becomes intentional, not incidental.
Problem 6: Higher travel and operational costs burn your budget
The reimbursement approval should be grounded in truth. But when every extra kilometer driven and every unverified expense report adds up without precise tracking and verification – the review becomes speculative.
These hidden costs don’t just hurt margins – they scale with your business.
The solution:
Lystloc tracks every movement with automated distance calculation, vehicle travel logs, and route history mapping. Managers get access to the visual virtual routes to understand the gap between actual vs. planned distance, and auto calculated difference between travel and waiting time on the go.
In fact, the system auto calculates fuel allowance while the managers can pre-set allowance or reimbursement limit. And, auditing mileage claims? The real-time reports help you do that. So that you can approve or reject all reimbursement claims in bulk – with one go. It’s all there.
And over time, that translates to real savings – not just reduced expenses, but better budgeting.
Problem 7: Delayed reporting and data mismanagement fuel bad decision-making
Think of a scenario – On one hand, you’re waiting until the end of the week to find out what happened on Monday. And, on the other hand, instead of selling, your field reps spent their hours checking past interaction histories with your most valuable clients.
All of this comes at a cost. The more you or your field reps spend babysitting delayed reporting and bad data – the less productive and more demotivated you all become.
After all, time kills into clarifying field reports, cleaning up data, and making sense to the unclear dashboard.
The solution:
With Lystloc, live reporting and data management are no longer an afterthought. Why? This provides you the double power with location tracking and LystCRM functionalities.
Its auto-generated reports, custom dashboards with key metrics, and real-time analytics provide immediate insight into reps’ attendance, leaves, and performance, customer visits, deal stages, and sales success – all accessible from a single platform.
Most importantly, the up-to-date information is auto-tracked and synced directly within CRM. The managers, meanwhile, export filtered or full datasets to figure out improvements in performance, pipeline, and revenue.
And, your teams’ hours are strategically spent on more on-site visits, follow-ups, or closing deals – because Lystloc gives your team the time, trust, and tools to focus on what can push actual selling.
Let’s wrap it up!
Woah, you better find to utilize solutions appropriately, ditching all field workforce management challenges before it burns out you, your field employees, and your big pockets.
With the right tool (that’s us, Lystloc, just in case you’ve been paying literally no attention) you can get both location intelligence and CRM accurate and fully enriched – automatically.
Be smarter, faster, and cleaner in all means of your field operations – book your demo or hit a 7-day free trial with Lystloc!
