Leave Management Challenges Solved by Lystloc Leave Module

Managing employee leaves with care isn’t easy.

You may juggle overlapping or delayed approval requests. Or your employee might take unplanned leaves, giving you last-minute surprises. Both ways it’ll cause mismanagement.

This isn’t ideal for employee well-being or for your financial stability. You may face around 40% loss due to this unapproved or unplanned absence.

Therefore, you can use a leave management system to ease these challenges. So, for you, we’ll reveal one such automated leave management software – Lystloc. And, you’ll know how its leave module can drive your advantages.

Know Leave Management Challenges: Get the Lystloc Leave Module to Overcome Them 

Managing employee leave requests and their record online is what you want. While streamlining, you fail to meet efficiency, accuracy, and transparency many times. But no more! Why? It’s explained below:

#Challenge 1: Track & manage employee leaves with self-help service

Think of a scenario: your HRs are taking note of your employees’ leave by using Excel sheets. It leads to calculation errors and wasted time a lot. Besides, your employees wait longer to get approvals. 

Most importantly, you may miss the key patterns in leave usage. On one hand, lower leave balances could signal favoritism or low engagement. On the other hand, higher ones may point to excessive workload or burnout.

Here, a modern leave management system with custom leave modules like Lystloc can help you out.

Solution:

• Ask your employees to choose leave types and apply leave duration on dates or an hourly basis.
• Encourage them to check their leave approval status without following up with you.
• Let them share their reasons and supporting documents to get a quick approval.
• Instantly get notified whenever your employees request their leave. And, also inform them about the latest updates with real-time alerts.
• Track employee activities in real-time to avoid worries. For example, you can check when they created leaves or edited them, or who gave approvals.

Use the Lystloc leave module so your employees can use it as a self-help service.

Check all employees’ leaves before approving them & manage an uninterrupted workflow.

#Challenge 2: Build custom leave policies to meet compliance

Your leave policies always vary. Do you know why?

You may grow your business in new states or countries.

You may have your own company rules to manage your team and build a better work culture.

Or you may want to limit leave types based on how many employees you have.

In short, leave policies based upon industry, total workforce, location, and company rules. While your policies need to handle leave flexibility and meet compliance, the process can fall short. However, Lystloc leave management tool helps you redefine it.

Solution:

• Create multiple leave types like comp-off, sick, maternity, or paternity. Don’t forget to define their approval criteria as you want.

• Categorize working days and holidays to reflect on the calendar. You can apply them to specific departments or locations. For instance, Christmas Eve may apply to all, while Janmashtami can be exclusive to Indian employees.

• Set leave balances and rules the way you want. Set credit frequency (monthly, quarterly, half-yearly), allowed limits, carryover, or encashment. Make your employees happy.

• Define leave eligibility based on the employee’s joining date. Modify predefined rules as needed, depending on their department, role, or employment type.

• You can also set restrictions to control absences. For example, define when planned leaves should be applied or whether sick leave requests block same-day planned leaves. This helps streamline approvals and maintain task and project continuity.

Set custom policies and rules to manage flexible leave configuration with ease.

#Challenge 3: Process approval workflows to avoid policy violations

Do you want multi-level leave approvals to keep everyone on the same page, from HRs to managers?

Do you need backup approvers to hand over approval responsibility?

Or would you like to avoid skipping multi-stage approval?

You know the right answer and what works for you. But a slight delay in leave approval can turn out to be unplanned leaves. And, eventually, it leads to inflexible workflows and hampers task management.

To avoid them, Lystloc leave management software allows you to set an automated approval process.

Solution:

• Set conditional leave approvals based on leave type and duration.

• Auto-calculate remaining leaves and speed up approvals. You can check team availability before approving leaves.

• Enable special approval if someone requests leave beyond the set limit. For example, if an employee applies for a month-long leave, it can be approved by both HR and the manager.

• Allow employees to cancel leave requests if they change their plans. Let them take responsibility and communicate proactively.

• Manage approval workflows by assigning the right approvers. For instance, sick leave or comp-off can be approved by the manager. And, paternity or maternity leave requires both HR and manager approval.
  
• Predefine the date format for the calendar year and select your preferred months. Auto calculate leave balance and check if anyone already has a negative balance. This helps analyze your employee leave trends effectively.

Set a hierarchy or multi-stage-based leave approval workflow & avoid policy violation.

What This Means for Employees, HRs & Managers, & The Business

Better leave management starts with smarter systems. And, the impact goes far beyond. When it operates through Lystloc, everything runs smoothly – from planning to productivity.

For employees, it means lowering approval delays and getting transparent leave balances. So they are free to plan time off without confusion.

For HRs and managers, it reduces administrative errors and automates approvals. Also, they use data-driven insights to prevent workload imbalances.

For the business, it ensures a better workforce culture and improves compliance. So, you can avoid legal complexity and monetary losses.

Final Thoughts! 

Let’s not underestimate the success of having the Lystloc leave management module. You know the drill – from policy customization to tracking leave accruals, you can plan it all.

But, to redefine your workforce management, you’ve to know who’s present or who’s absent. You can take the help of Lystloc’s geo-fence-based attendance tracking system.

Ultimately, you don’t need to switch applications. Get attendance and leave data together, control absenteeism, and improve employee engagement.